OFFICE PROFESSIONAL

Greater Piedmont Group of Thrivent Financial
Job Description
Text Box: OFFICE PROFESSIONAL
JOB Description                                                                                            DATE:  8/17/2018
Organization/Business:  Greater Piedmont Group
Position Title:  Office Professional           
Reports to Title:  Zac O’Brien, CFP® the financial representative
Positions that Report to this Position (if applicable):  None
Location of Position:   Advance Office
 
Organization/Business Overview: 
Greater Piedmont Group is an independent financial services practice of Thrivent Financial.  We take a broad-based approach to helping our members achieve multiple financial goals.  Greater Piedmont Group helps our members analyze their current situation, develop in-depth financial programs, and help them implement an integrated financial strategy.
 
Thrivent Financial is a faith-based, not-for-profit financial services organization with approximately 2.6 million members. As the nation's largest fraternal benefit society, we're here solely to help others. We help every day through the financial solutions we offer, the member activities we support, and the resources we provide to the Christian community and nonprofit organizations.
 
Position summary:
This position provides administrative support to Greater Piedmont Group.    This role is critical to our member experience and requires a friendly, upbeat demeanor.  The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Office Professional reports to and is employed by Greater Piedmont Group.
 
Position Roles/Responsibilities/Accountabilities
  • Handles incoming telephone calls to Greater Piedmont Group responds to requests for information
  • Performs routine administrative duties such as maintaining office supplies and processing mail
  • Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
  • Supports projects, administration of various programs, and processing functions as needed
  • Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Representatives
  • Update the contact management system with client/member contact and preference information
  • Assist Financial representatives in the preparation and follow up for the client/member meetings
  • Tracks practice expenses and oversees the practice bill paying
  • Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
  • Participates in the business planning process
  • Completes other miscellaneous tasks as assigned
 
Position Qualifications
  • Previous administrative/secretarial experience desired
  • Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
  • Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
  • Ability to maintain integrity of sensitive/confidential information
  • Basic understanding of Greater Piedmont Group our products and services, and Thrivent Financial
Competencies
  • Planning/Organizing
  • Customer Focus
  • Communication
  • Interpersonal Skills
  • Teamwork and Collaboration
  • Adaptability/Flexibility
 
External/Internal Dependencies
  • Must be able to work with all roles of the Greater Piedmont Group
  • Must be able to represent the organization in work with external clients
  • Must be able to cultivate and maintain relationships with outside organizations
 
 
As part of Greater Piedmont Group recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.